Reap the rewards and inventory your art. I would also assign each piece to a location. SpiderOak offers better privacy protection than Dropbox. Only then can you search specifically or sort items within your online inventory. You can also add in the framed dimensions if need be. Now that this warning is out of the way, artists should focus on the interface between the database and the artists website. Archiving your art makes sharing and promoting it so much easier. Inventorying your artwork helps to organize, strengthen, and streamline your art business. The paid upgrade is quite a bit spendier than other options out there. If theyre deciding between two similar artworks by different artists and one has a documented history, which one do you think will pique more interest? 6 Simple Steps to Knock Out Your Art Inventory Project Artwork Archive inventory report or portfolio page feature, 9 Things You Should Give Up to Be a Successful Artist, How to Make Money as an Artist on Instagram. 1. Now this isnt guaranteed, but its still pretty exciting. Along with recommendations on the best available art inventory software tools, Artrepreneur reviews the basics of developing a successful inventory management system. Make sure the cargo is safe and ready to transport should the engines run out. The notes field allows users to, for example, reminisce about how the artwork was acquired. Location is particularly important information to add if you want to avoid losing artworks. Were passionate about helping artists build carriers by making management and marketing a breeze. Exhibitions . One art inventory system, Tessera, provides users with options to set values but does not allow users to upload files into the artwork records. document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); This site uses Akismet to reduce spam. Important information that shouldnt be missing from the certificate includes the inventory number to identify the piece, an image of the piece, and notes on specific features, such as signatures. Well, when youve organized all your pieces, client information, sales, and galleries, youll start to see very illuminating patterns forming. Are you searching for appropriate database software that iscapable of all those functions? In addition, if the artwork is one of a series or a limited edition piece, this information should be readily available. In addition to that you can create one spreadsheet per artwork with all its information including exhibition history, caption and tags. Fine Art Auctions, Shows, Fairs, and Sales, America Creative: Portraits by Everett Raymond Kinstler, Results from The Russell 2019 Live Auction, Jane Seymour Receives Lifetime Achievement Award from PleinAir Magazine. This allows these events to be more fun, and less chaotic. So, turn on our favorite sounds, enlist some generous friends press family community, and setting to inventorying your artwork. Lobus offers a free (no trial) cloud-based artistinventory management tool but its by invitation only full time working artists. Mobile app to track works-in-progress with phone pictures, Detailed inventory to build a full history for each piece, Reporting features including consignment reporting, Inventory management with printable tear sheets. Know you need to inventory your art, but don't know show to start? ArtEngine - Powerful, cloud-based art inventory management. > Visit EricRhoads.com to learn about more opportunities for artists and art collectors, including retreats, international art trips, art conventions, and more. For example, artist Cedar Lee organizes her art using two digits for the number of the painting she painted that year, then a letter for the month (January is A, February is B, etc. Storage space may specify precisely where the work is located, e.g. Inventorying your artwork helps to organize, strengthen, and streamline your art business. August 20 - 26 - One Week of Blogging, Contact us for more specifics about our services via email How to do a full studio inventory: Photograph everything in your studio Take photographs of everything in your studio with a high-quality camera. Recording these values correctly is equally important for accounting. Artwork Archive Features Detailed inventory to build a full history for each piece Its part of a bigger web comprised of many people and places. Theyre on your Public Page, and can be shared on Discovery. A lot of questions may arise when dealing with professional art management, especially if you aren't familiar with this topic. Youll need to record the title, dimensions, inventory number, creation date, price, medium, and subject matter to have a detailed catalog of the piece. Take Photos. And, youll need photo documentation for more than just inventory purposes! Managing artwork medium text suggestions. An art inventory project can go off without a hitch if you just know where to start. Inventorying all your art with beautiful photos and to right related left to send buyers and galleries that they need in a snap. Chief among these is an artwork title, a number to distinguish the artwork from others in a series/body of work (inventory number), size, medium, year created value, and image and exhibition history. Do you think we missed something out? Organizing your inventory. Youll see how much art youre producing versus selling each month, so youll know what to focus on the next month. Your email address will not be published. As one should expect of any data-set software, reports can be sorted and run in various formats: lists, illustrated lookbooks, pie charts, and graphs digitally, on paper, and for downloading to your hard drive. How to Sell Art Online and Make Money in 2023 - Printify Services such asBox,Dropbox,Google Drive,iCloudandOneDriveoffer free cloud storage as well as paid accounts. These same people may question your professionalism if you dont know where your artwork is located (this actually happens more than you think!). When the collector Justin Anthonys basement flooded, he did not have a clear handle on which works were actually down there. Estate Planning 101 for Artists: How to Make an Inventory of Your , a list of the objectives which an art inventory management software satisfies. Archiving your art makes sharing and promoting it so much easier. Similarly, if a certain artwork was priced at $5,000 for an art fair, then sold to a collector for $4,500, this discrepancy should be recorded accurately in a database so that the artist understands the reason for the price adjustment. Love it or hate it? Yes ArtCloud will help you migrate your data into the account from a spreadsheet or another database. So, where to get started with an art inventory management system? That way youll always know which gallery or venue is showing your work. Organize your artworks by artist and not by size. The Joan Mitchell Foundation features, in their. How to Inventory Your Artwork - The Woven Tale Press As I mentioned to Lindsay below, I think Asana would work for what you are trying to do on the course side, but not the inventory management side. Its not included in the two lower priced options. How to Inventory Your Art | Frame Destination Subscribe to Fine Art Today, from the publishers of Fine Art Connoisseur magazine. Artwork Archive is not the only firm active in this space, though it is the least expensive and most user-friendly. They have an artist liaison but you can reach out via their main site athttp://lobus.io/. While the bells and whistles of a database can vary some run sophisticated reports and include key sales functions a database thats unable to act as the primary means to identify art inventory will prove useless. Plus, it isn't the beast you think it is. The Artist's Guide to Effective Art Inventory Management You should then record the title, dimensions, inventory number, creation date, price, medium, and sub. Its Free! Some of us are planning our estates, or documenting our possessions so the insurance company will know how much to compensate for damages after the next natural disaster. By regularly updating an art inventory database, a working artist can run simple figures on artwork price differences year by year, recall which exhibitions featured which artworks, and link art inventory to populate websites automatically. Youll get to relive the creation of each piece, reflect on past successes, and see how far youve come. If youre in the UK and looking for a well built-out option to manage your inventory of works, this is a reasonable option. After all, I'm an artist and my mind tends to wander to more creative endeavors-meaning that art marketing overwhelms me. Get organized! A quick and easy art inventory Information about your artwork is critical. 6-12 monthly, slightly less for annual payment plan. It ca seem overwhelming to inventory a career's valued starting art, so we recommend running backward. Do not worry too much about the quality. Thanks. Next, you can register sales to specific contacts on Artwork Archive, recording exactly who bought what, when, and for how much. How to Inventory Your Art Collection > Even seasoned collectors may not realize how disorganized their records are. July 21 - 23 - Inventory Database Professionals will be offering an objective opinion and will pay no regard to whether or not it benefits the estate to have the work valued in a certain way (e.g. And when you're done, your business will run like clockwork, helping you sell more art and leaving you more time to create. Important details to record: title, dimensions, inventory number, creation date, price, medium, and subject matter. A Painting Inventory 2. I meant to say, photo using his iPhone. or call us at: How to Craft a Powerful Business Plan for Artists to Generate More Sales, How to Authenticate Art and Spot Remarkable Forgeries. > Visit EricRhoads.com to learn about more opportunities for artists and art collectors, including retreats, international art trips, art conventions, and more. Artwork Archive even lets you share work online directly from your inventory. Location is particularly important information to add if you want to avoid losing artworks. And, if you track your sales in art inventory software, youll know how much money youve made on each piece and the expenses you accumulated thoughout the year. Helping artists sell their art online since 2009. These measurements must be recorded in a structured manner (a field for height, one for width, etc.). This will come in handy if there are limited numbers of an edition left for purchase. Please consider supporting us by disabling your ad blocker. Exactly. The hardest part of a studio inventory is getting started. Seven Rules for Pricing Your Artwork. How to Take an Inventory of Your Art Studio Shot of a ceramic artist using a digital tablet in her workshop A complete studio inventory includes all your art-making tools, equipment and supplies, artworks, business equipment and supplies and other assets. Once all photos of your artworks are in the database (in different sizes for print, website and social media) and with all the correct information you should have access to them on all devices and can easily share whenever and from wherever you are. The interface is pretty clean. The ones that are favorited on mobile are also accessible offline very convenient when you meet someone on the go and want to show the kind of artwork you are doing. I started with Snap, then Approach, then Past Perfect which you purchase. There are many reasons for creating an art inventory whether you are an artist, a gallery or a museum. Some are cloud based webware and some require you to download or upload software to a machine - which it must be compatible with. One thing you didnt mention in your post that wed love to include is the ability to virtually install your artwork on someones wall and share that installation on instagram. Then click on "Duplicate base" on bottom right corner of screen. For recording and accounting purposes, its important to have an overview of your inventory. I am an Art Therapist working at local community mental health clinic and am in charge of ordering and keeping track of supplies. Make it easy on yourself and use a spreadsheet program like Excel or Google Sheets (which can include images or links to them), but it can be done on paper as well. When artists get together for dinner, they discuss money.". 24/7 customer support. Then you can add in the rest of the information. This is what we love about it: the Instagram snapshot of the artists studio, behind-the-scenes-views, insights that are not staged We dont really like the idea of scheduling and strategy on social media altogether. We will have a closer look at some software solutions for artists, collectors, galleries and museums next month. Many small businesses . These can be thoughts you had while creating the artwork, inspirations, materials used, and if it was a gift or a commission. That how you'll start from the art that is novel with my mind-and the work you want to have details on hand with potential halls and buyers. But for a consistent webpresence on website, blog and social media it is still a very good idea to prepare and organize your stuff in advance. Make sure that you update their contact details regularly. Costs state expenditures for the piece in question: e.g. Exhibition history is definitely a key factor in identifying a unique artworks significance related to an artists overall practice. Then you can take a trip bottom memory lane plus archive your past work. Whether youre a gallerist or artist, a curator or a collector. Is there a great website we missed? Automate your work with our integrations and eliminate double data entry. Artwork Archive has easy insights to help you along, too: Nobody wants to think about insurance or taxes when theres a fresh tube of paint or newly purchased clay on the table. Free for 14 days. How to Finally Keep Track of Your Artwork | Artwork Archive Will the Disney Copyright for Mickey Mouse Ever End? This means that receipt of the sale of the work and other important documents will not be included in the artwork record. You can also add more detail such as a letter to signify the type or medium of the work like OP for oil painting, S for sculpture, EP for edition print, and so one. P.S. They have an artist liaison but you can reach out via their main site at http://lobus.io/, I have been grappling with the idea of cataloging my work using a software database and so Ive found Artwork Archive, now trying it out. With high-resolution images, you can zoom in to see details in the photo if necessary. Save my name, email, and website in this browser for the next time I comment. However, the software provides a plug-in portfolio website tool at a reasonable rate that the working artist may find helpful to publish their work to a virtual audience quickly. If you are looking for a one-stop-shop, ArtLook gets you financial tools and a contact database as well. Vibrant prints Set your own profit . You can also add file attachments to your artworks which can come in handy when storing certificates or other documents. Doug, I am using Tap Forms, which is a good database and is a non subscription software model with excellent backup from its originator. So that you receive disaster alerts pertinent only to your region. Having an updated artwork inventory is essential for keeping track of your art. I use Artwork Archive currently and like it. The process for cataloguing artwork is the same as that which should be adopted by the artist (see. Then you can share it with buyers and collectors and sell more artwork. I know its been a while and the orig post is 2 years old, but I think you meant GalleryTool? The folder should also contain spreadsheets with additional information:All artworks listed with titles, year, dimensions, (weight), edition, status, (price), categories You can easily save different sheets of the same content organized according to inventory numbers, titles (in alphabetical order), dates or categories. This will come in handy if there are. Editions could be all over the place. How to Sell Art Online | Online Marketing for Artists. Manage upcoming or past exhibitions, competitions or grant submissions using the Exhibitions . Artwork Archive Help The higher the value of an art work, the higher the costs involved. So I devised a plan to inventory my work in a coherent fashion that would not be labor intensive. How to Inventory Your Artwork | Artwork Archive , provides users with options to set values but does not allow users to upload files into the artwork records. Our paid subscribers who have marked four or more pieces public are featured on Discovery, where buyers can contact them directly to purchase work. One of the major tasks that faces me as an artist is keeping track of my inventory . How do you inventory your art collection? Sign up for our free trial and skyrocket your artwork management! So, track and record all this information in your inventory management system, so you can whip it out and impress collectors. There is a free online database called collective Access, but one must link it to a server. *All prices are net prices and may be subject to German sales tax (currently 19%). To offer viewers a good impression of materiality and dimensions, youll need to provide the right setting for your art works. One way to keep your photos organized and accessible on mobile is to upload them to a file hosting service like Dropbox or SpiderOak. Once youve inventoried all your work, you can either view it all on the Pieces Page or turn on your Public Page and peruse a beautiful online gallery of your work. First and foremost, locating an artwork quickly and efficiently is the main objective of an effective art inventory management system. However now there are quite sophisticated inventory tracking systems available.