Entrepreneur? Approvals are based on the function and responsibility of the employees position and the functional needs of the unit and the business needs of the university. 5.4.1 A remote worker is solely responsible for maintaining a workspace that is quiet, free of distractions, and kept in a clean, and safe condition, with adequate lighting. Disk encryption, called Bitlocker, is available on Pro and Enterprise versions of Windows 10. University Human Resources, Oregon State University, 236 Kerr Administration Building, Corvallis, OR 97331-8578 Phone: 541-737-3103 Fax: 541-737-7771 or 541-737-0541 E-mail A division of Finance & Administration. 5.6.5 Restricted-access materials shall not be removed from the OSU on-site work location or accessed through the computer unless approved in advance by the supervisor and the appropriate security access administrator. 785-532-6277 785-532-6095 fax email: hr@k-state.edu Center for Advancing Diversity, Equity and Inclusion, Information Security, Assurance, and Analytics, Nike - Rebecca Bennett, Senior IT Project Manager, The Standard (Insurance) - Adam Nasset, Governance and Compliance Analyst, Changing Majors To The College Of Business, COB Internship Request Form (for juniors/seniors), Learning Goals and Objectives for Business Majors, Transfer students: request an unofficial transcript evaluation, Microsoft Developer Network Academic Alliance, Center for Advancing Financial Education (Cafe), Course: Introduction to LGBTQIA+ Inclusion in the Workplace, Being an ally to women in the workplace (designed especially for men), Growing and enhancing employee/business resource groups and affinity groups. It may be used for an ongoing or temporary work arrangement. All employees working out of state full time will be required to complete the new agreement. For questions contact the HR Service Center at AskHR@oregonstate.edu. //-->Employment Opportunities at OSU - Oregon State University This depends on which Anti-Virus you have installed. Why? Example: A tenured instructor who resides in Oregon and teaches courses online relocates to Florida and continues to work for PSU from Florida. Practical Guidance for Creating Flexible Work Arrangement Strategy and Agreements, Approval Process: Work Location International, Approval Process: Work Location Outside Oregon, Practical Guidance for Creating Flexible Work Arrangement Strategy and Agreements. The agreement should be reviewed annually, and revised as needed. Select Allow remote access to your computer. The Encryption dialog will now appear. It may be used for an ongoing or temporary work arrangement. Employee agrees to comply with all existing job requirements and expectations. University Human Resources, Phone: 541-737-3103 Please enter a strong password and press OK. Click the Review tab, then select Protect Document. If you have a different software, please consult the manufacturers website for update instructions. An easy way to do this is through the Outlook contact cards. If not, please set up passwords for all accounts on the computer. Start each day by writing down what you need to achieve and then track your progress. The opportunity for flexible work arrangements affirms this commitment and aligns with OSUs goal to recruit, develop, promote and retain an excellent and diverse workforce. 5.6.7 The employee is solely responsible for loss or damage, of employee-owned equipment that is due to the employees engagement in a flexible work arrangement. 5.5.5 OSU may provide worksite furniture for employees engaged in a fully remote flexible work arrangement with prior approval from their supervisor. Note: The current version of Windows is Windows 10. Employees have an obligation to safeguard university property in remote locations. Remote Work Policy - Policies & Procedures - University of Rochester 5.5.2 OSU is not required to provide worksite furniture, equipment or supplies for employees engaged in a fully remote or hybrid flexible work arrangement. If you are still using Windows 7 (or a previous version) it is no longer supported, andwill not receive updates. Oregon State University, All Remote Work Agreements (RWA) are subject to change and can be ended by either party. NOTE: If you only set a modify password, the document will NOT be encrypted. A flexible work arrangement agreement is not required for occasional and intermittent worksite flexibility if it is considered to be a mutually beneficial working situation between an employee and their supervisor. Disable auto login. Oregon State University, 2. Employees should consult with a tax professional regarding their own personal tax situation. Current negotiations relate to the original CBA agreement and were anticipated by both Parties as a continuation of their previous work together. Approval Process: Domestic Employment Approval Process: International Employment, When employees are working in another state as their regular location of employment, we are required to follow that states and/or countrys employment laws. Employee agrees to comply with all existing job requirements and expectations. If additional ergonomic evaluation assistance is needed, employees may contact Environmental Health & Safety. Oregon State University College of Business 2751 SW Jefferson Way Corvallis, Oregon 97331 Phone: 541-737 . The Equipment Loan Agreementmust be completed whenever employees use PSU-owned equipment (laptops, digital cameras, etc.) A reasonable accommodation is a modification to a job, the work environment, or how things are usually done that allows a qualified individual an equal opportunity throughout their hiring and employment.The goal is to enable equal completion of essential functions by removing any barriers in the workplace that would impede a qualified individual. Use OSU's cloud and VPN services ( for systems that require it ) when working remotely. This Agreement is intended to ensure that both the manager and the employee have a clear, shared understanding of the employee's remote work arrangement. Its recommended that you and your supervisor first have a discussion about whether fully remote work is possible and appropriate. Practical Guidance for Creating Flexible Work Arrangement Strategy and Agreements, Approval Process: Work Location International, Approval Process: Work Location Outside Oregon, Approval Process: International Employment, https://uit.oregonstate.edu/infosec/secure-remote-work, Approval Process: Work Location International , Family/medical leave provisions (federal versus state). Remote work is not a substitute for childcare or other dependent care. Flexible Work Arrangement Agreements are intended for situations in which an employee is performing assigned duties that would normally be carried out on site during the universitys standard work week of Monday through Friday, 8:00 a.m. to 5:00 p.m. Pacific Standard time. FWAA are required for situations in which an employee is performing assigned duties that would normally be carried out on-campus or at a university worksite during a standard work schedule of the employees unit. Turn on your host-based firewall. If you are the victim of a security-related issue, please use the following form to report it to OIS.Report an Incident. OREGON STATE UNIVERSITY / COLLEGE OF SCIENCE / CoS Campus Based Operations and COVID-19 Guidelines 2 . Click the File tab, then click Info. Work conducted in a place that is not owned or managed by PSU. Communicate with your supervisor and/or colleagues if you think your flexible work arrangement needs to be adjusted. We must also comply with privacy and consumer protection laws. The remote worker and supervisor will follow PSU procedures for handling phone and internet expenses. Employees who do not select direct deposit may be impacted depending on the employees bank. 5.7.2 Release or destruction of records should be done only in accordance with statute and University policy and procedure Electronic/computer files are considered University records and must be protected as such. ", In the Type here to search area, search for "Windows security.". If an employee requests to work from a non-university site that is not required by the employer, the employee is not entitled to reimbursement by OSU for travel and other expenses to attend work unit meetings. (See question 4.) Conditions of Employment. The supervisor will also consider the applicant's demonstrated conscientiousness about work time and productivity, and their ability to be self-motivated and have minimal face-to-face daily supervision. Employee and Labor Relationsheather.horn@oregonstate.edu. Practical Guidance for Creating Flexible Work Arrangement Strategy and Agreements, Approval Process: Work Location International, Approval Process: Work Location Outside Oregon. Consistent with longstanding practice, academic faculty have the flexibility to choose the location in which they do their work, aside from their scheduled on-site classes, required on-site office hours, and required on-site staff meetings or other in-person engagements. 1.2 Flexible Work Arrangements are agreements between an employee and their supervisor with final approval by an employees supervisor. A division of Finance & Administration. For assistance reach out to the Customer Experience Service Desk. See the following Knowledge Base article for downloading and installing the Cisco AnyConnect VPN Client on your computer: https://oregonstate.teamdynamix.com/TDClient/1935/Portal/KB/ArticleDet?ID=51154. PDF FAQ's - Working Remotely - Oregon.gov The need for specialized material, equipment, or materials secured at PSU, must either be minimal or flexible. 4.5 Fully Remote Work: Employee completes duties at a location not owned or operated by the university with an approved flexible work arrangement. Practical Guidance for Creating Flexible Work Arrangement Strategy and Agreements, Approval Process: Work Location International, Approval Process: Work Location Outside Oregon, Flexible Work Arrangement Resources for Employees, Flexible Work Arrangement Resources for Supervisors, Approval Process: Work Location Outside Oregon. Effective March 13, 2023, before employees can apply for remote work, they must wait at least 90 days from: (1) their appointment with USGS; or (2) their most recent promotion; or (3) their most recent transfer, reinstatement, reassignment or detail to a different position or different geographical area. Employees and managers affirm by signature on this Agreement that they are responsible for adhering to the same practices and standards for their jobs as would apply at the Agency's central workplace, including (but not limited to) the following: Professionalism and ethics Agency policies and procedures Statewide policies and procedures It is your obligation as an employee to make sure this address is accurate. Worksite furniture and equipment shall generally be provided by the remote worker. By creating a space for yourself to complete work tasks, even if it is your kitchen table, gives your brain a cue that it is time for work. Employees must report all accidents and injuries to their supervisor immediately. 5.4.3 Injuries sustained by an employee in a remote location and in conjunction with their regular work duties may be covered by the universitys workers compensation policy. PSUs Human Resources department has established the guidelines and agreement below: Any PSU employee whose work does not require face-to-face interaction, or for which that interaction may be scheduled, may be eligible to work remotely. Corvallis, OR 97331-8578 Employees will be required to submit state withholding allowance paperwork for the state they work in. Our team offers significant expertise on advancing equity and inclusion in the workplace. If edits are made, the Agreement is electronically sent back to the Employee to review again. Uncheck the Allow Remote Assistance connections to this computer box. When sharing these folders and files with others, be sure to share to their OSU Box accounts as well. Sign into Windows with an administrator account. 5. 5.1 The Office of Human Resources is the central coordinating unit for OSUs human resources functions and transactions. The agreed-upon work schedule shall comply with the Fair Labor Standards Act (FLSA) regulations and applicable Collective Bargaining Agreements. Such tasks include writing, editing, reading, analysis, design work, computer programming, word-processing and data entry. Resources for Employees | University Human Resources | Oregon State 5.2 A FWAA will comply with all applicable provisions of the Americans with Disabilities Act. Are you ready to get started? Corvallis, OR 97331-8578 Check. Supports the universitys land grant mission and values as Oregons statewide university; Supports the recruitment, retention and success of excellent faculty engaged in OSU teaching, research, and outreach and engagement; Takes into account the tuition burden borne by students and their families to pay increasingly more for their higher education while state financial support declines and employee benefit costs increase; Allows the universitys operations to remain financially sustainable; Aligns with university priorities, such as Strategic Plan 4.0; and. G. Hours of Work. Use a university provided instant messaging system to stay connected to colleagues. Please use the Request Accommodations online tool provided by Equal Opportunity & Access (EOA). Repeat the above step until there are no more updates. Phone: 541-737-3103 Rate per mile. United Academics requested to bargain over the impacts of implementing a University vaccination program, with the announcement of the program implementation, on May 4, 2021. 5.3.7 In most situations, participation in OSU's flexible work arrangement is voluntary. If the primary worksite is closed due to an emergency or inclement weather, a remote worker may continue to work at the remote worksite, if possible. Transform your life with our online and in-person programs taught by College of Business faculty and industry experts. Continual assessment of performance and unit needs will occur throughout the term of the flexible work arrangement and may be revised and/or ended if determined necessary by the supervisor or employee. University Human Resources, The employee and supervisor shall agree on turnaround time and the medium for responses. https://support.office.com/en-us/article/Find-people-and-contacts-f86874 Click on the Windows icon on the lower left-hand corner of the taskbar. Exceptions: Select Require a Password to Open the Document, then type the password in the corresponding field. Be sure to use Anti-Virus and keep it up to date. If you receive a prompt, click Yes to change the security. The language used in this page should not be constructed as creating a contract of employment between Oregon State University and employee. H. Incidental Costs. Student Employment Policy & Procedure Guide Section 800: Workplace Expectations and Conduct Effective: 02/01/2021 Pay Periods and Payday OSU processes payroll on a monthly basis. 3.1. The employee must review their workspace for ergonomics using OSUs provided ergonomic self-assessment. Normally, a formal remote work agreement will not be required for faculty unless the normal work assignment is consistently at an alternate location (i.e., not the standard assigned office). A copy of the Agreement shall be retained in the employee's electronic personnel file with Human Resources. FORMALIZE A REMOTE WORKING AGREEMENT Once remote working is arranged, the employee documents the arrangement within Workday. 5.6.1 Using information gathered from the employee and others, supervisors will determine the appropriate equipment and communication services needed for each flexible work arrangement. If you regularly work with a group of people on things, its best to have a shared folder with them, where everyone can edit the documents directly within Box, using Office 365. Yes. Under File and printer sharing, ensure Turn off file and printer sharing is selected. Modes of Transportation. 4.4 Irregular/Flexible Schedule Work: An employees workday start and end times are altered and/or the employees work week is compressed from five days to four or less with the employee still maintaining a work week commensurate with their normal full-time equivalency by completing their usual number of work hours each week. 5.6 Use of computers, software, other University equipment, and internet. For Microsoft Office, click on Help in the Menu Bar and click on Check for Updates. 5.6.4 An employee must ensure that a computer used for university business is plugged into a surge protector and has current virus protection maintained. These guidelines apply to work outside of the office on a routine basis, temporary arrangements, or occasional work arrangements. Given substantial financial uncertainties associated with University operations at that time, the Parties mutually agreed to re-open bargaining regarding only specified aspects of the Compensation article. 5.7.3 The employee must surrender all University-owned equipment, furniture, supplies, documents, and data immediately upon the request of the supervisor or unit leadership. Pay periods for hourly student employees runs from the 16th of the prior month through the 15th . Taking a few moments to explore the Menu bar while in an application, or searching the internet for instructions on updating a particular application is a good approach. The storage is also unlimited so any email saying youve reached your quota and your account will be shut down is also likely a phishing attempt. On Feb. 27, 2021, UAOSU provided written notice of its desire to begin bargaining. The remote worker may be reassigned to the primary worksite or an alternate worksite. 785-532-6277 785-532-6095 fax email: hr@k-state.edu. There are more than 30,000 College of Business alums in the world. University Human Resources, The employee's supervisor must approve Remote Work arrangements and should review them annually. Remote Work Agreement: A Remote Work Agreement is used to document work arrangements where a regular, recurring remote work arrangement (including hybrid) is agreed upon by the employee and their supervisor . Important:When sharing the password you've chosen with the intended recipient, it shouldneverbe done via email since that would allow someone who gained access to your email account to decrypt the document. Windows 10 enables the host-based firewall by default, but you should verify that it is on. Understanding the MSU Remote Work Agreement This short, self-paced training is directed at members of search committees, hiring managers, diversity and inclusion professionals, and human resources professionals. If there is an emergency at the remote worksite, such as a power outage, the remote worker will notify the supervisor as soon as possible. Employee personal tax situation may be impacted. This shift impacts efforts to advance diversity, equity and inclusion (DEI) in the workplace, both in positive and potentially challenging ways. K. Injuries. We recommend that you check for updates on all applications on a monthly basis. MSU Remote Work Agreement: Terms and Conditions This includes a space free of obvious safety hazards (such as tripping or electrical hazards). Employees working fully remote, hybrid or an irregular schedule are encouraged to enroll in direct deposit for payroll and reimbursements. This shift impacts efforts to advance diversity, equity and inclusion (DEI) in the workplace, both in positive and potentially challenging ways. Select Settings (the gear-shaped icon) >Update and Security >Device encryption. Want to advance gender equity and inclusion? I. Remote Work | U.S. Geological Survey - USGS.gov Sorry, this might be a bit painful, and sometimes varies from application to application. For a list of all the useful cloud services OSU offers as well as which services require VPN, head to theKeep Workingsite. Oregon State University, SeeUniversity Closure Policyfor more details. In the Type here to search area, search for "Control Panel.". Select "Acrobat 7.0 and later" for compatibility, and "Encrypt all document contents". To learn more about how to protect yourself and sensitive information you may be working with, visit https://uit.oregonstate.edu/infosec/secure-remote-work. A FWAA is not required for occasional and intermittent worksite flexibility considered mutually beneficial between an employee and their supervisor. Telework and personal devices Out-of-state remote work. Out-of-state remote work agreement . You may be surprised by how different the workday passes without the comings and goings of an office to break things up or influence what you do next. Unemployment benefits and qualifications vary by state. Meal and Rest periods should continue to be observed as per policy 172, Work Schedules - Meal and Rest Periods. PDF State of Oregon | EMPLOYEES WORKING REMOTELY GUIDELINES 5.3.8.1 If approved, for an employee working outside of the state of Oregon and within the United States, and for an employee working outside the United States, their salary, benefits, workers compensation, and other employer insurance coverage may change. . The employee understands that failure to obtain prior approval for overtime work may result in the discontinuance of a flexible work arrangement agreement and other appropriate disciplinary action. Keeping the work within Box minimizes the risk of someone gaining access to any of those files saved to your local machine. Any time the situation recorded in a Flexible Work Arrangement Agreement changes, a new agreement should be completed. 5.3.9 The employee must be reachable via telephone, network access, or e-mail during agreed-upon work hours. In particular, the Union has requested that data be released at the finest level of aggregation possible. The University and Union bargaining teams have discussed approaches to this question that provide information without compromising individual privacy. 3. The following guidance is intended to help employees considering or participating in a Flexible Work Arrangement to be successful. REMOTE WORKING Best Practices For Managing Updated July 2020 1 This document provides some best practices for managing employees who work remotely. The basic tenets of the vaccinationprogramhave not been challenged by UAOSU, although the Union bargaining team has sought to specify the types of data about vaccination rates that the University would make public. J. Corvallis, Oregon 97331 628 Kerr Admin Bldg It provides an overview of remote work and DEI, ways in which remote work can promote and challenge DEI efforts, and a series of practical strategies designed especially for promoting inclusion in remote workplaces. (If Device encryption doesnt appear, it isnt available on your version of Windows). Definitions 4.1 Flexible Work Arrangement (FWA): A term used to describe a range of voluntary work options that provide flexibility around the location and work schedule that an employee completes work. This varies. Can someone standing behind you read your computer screen? Dress is an important part of productivity, and attire should align with position responsibilities for the day. The full Remote Work Agreement is available here . B. Select "Turn on" if encryption is disabled. To check the status of Windows Defender, or to update threat definitions manually: If you have installed a third-party anti-virus solution, please follow the manufacturers instructions for performing updates. OSU must have insurance coverage in the state the employee is working in. In general, check for updates is found under Help in the applications menu. Oregon State University considers remote, hybrid and/or irregular schedule, Flexible Work Arrangements that may be appropriate work modalities for some positions within the university.